ARMLS and TransactionDesk have worked together to add the ability to populate listing information into the Profile Sheets for each property type.

Once a listing has been added to ARMLS Flexmls and assigned a listing number, the user will now be able to import the majority of listing information into the Profile Sheets on the ARMLS library hosted on the TransactionDesk platform.

After this change is launched (September 14, 2021), users will be able to select the desired Profile Sheet in TransactionDesk then use the “Import Listing” function to assist with filling out the document. This enhancement will reduce the time spent on manually filling out the Profile Sheet. 

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Step by Step – Import Listing Data into Input Form

­­The Input Forms are available for use in TransactionDesk for each property type. Listing Data can only be imported into the input form if the listing has been activated in the ARMLS system.

The forms which can be populated with MLS listing data are listed below:

• Residential Data Input Form
• Residential Rental Data Input Form
• Land and Lots Data Input Form
• Commercial Industry Sale Data Input Form
• Commercial Industry Lease Data Input Form
• Multiple Dwellings Data Input Form
• Business Opportunity Data Input Form

From the TransactionDesk dashboard, you can access the forms by Creating a New Transaction or by clicking Go to Forms to create a new standalone form.

Option A – Create New Transaction

1. Click Create Transaction from Dashboard
2. Input Transaction Information (e.g. Name, Type, etc.)
3. Once the Transaction has been created, click on Forms on the left side of the screen

4. Click Add

5. Select Arizona Regional Multiple Listing Service, Inc. from the folder options

6. Select the appropriate Input Form which matches the listing’s property type.

7. Click Add

8. Once the form has been added, click the form name to open it

9. Once the form is open, you may notice some fields pre-filled. To import the rest of the listing data, click on File. Then click “Import Listing”

10. An “Import Listing” box will appear. Input the MLS# of the listing you want populated into the form. Click Import

11. Once the listing has loaded, the fields will be populated with MLS listing data including the address, remarks and the various checkboxes throughout the form. Prior to this improvement, the majority of fields in the input form could not be populated and the form would have to be filled out manually.

Example Residential Input Form after field population

Option B – Go to Forms

1. Click Go to Forms from Agent Dashboard

2. Select Arizona Regional Multiple Listing Service, Inc. from the folder options

3. Select the appropriate Input Form which matches the listing’s property type.

4. Click Add

5. Select the Form option needed (Example: Create new standalone form)

6. Once the form is open, click on File. Click “Import Listing”

7. An “Import Listing” box will appear. Input the MLS# of the listing you want populated into the form. Click Import

8. Once the listing has loaded, the fields will be populated with MLS listing data including the address, remarks and the various checkboxes throughout the form. Prior to this improvement, the majority of fields in the input form could not be populated and the form would have to be filled out manually.

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