- Approve Primary Committee Chairmen and Vice Chairmen (March Meeting)
- Elect and remove Association Officers and National Director nominees (March Meeting, Any meeting)
- Approve annual budget and dues (October Meeting)
- Amend Bylaws and Policies (Any meeting)
- Approve Reserve account expenditures in amounts above other Bylaw authority (Any meeting)
- Operating Reserve
- Legal expenses (Executive Committee)
- Aggregate of 50% of total fund annually (Executive Committee)
- All other amounts (Directors)
- Capital Purchase Reserve
- $5,000 per instance up to $10,000 annually (President)
- Up to 50% of any subfund annually (Executive Committee)
- All other (Directors)
- Operating Reserve
- Attachment “A” lists the Association’s Policies that directly effect the Board of Directors.
- The following are some specific guidelines for Directors and meetings of the Board of Directors:
- A meeting quorum is 1/3 of the number of Directors (42 for 2009) with at least 1/3 of the local associations represented by “quota” directors (7).
- Special meetings of the Directors may be called by the President or by any fifteen (15) Directors. Ten (10) day written notice.
- No proxy votes. Alternates may be named for “local association Quota” Directors only.
- Petition to remove an officer or Director must be signed by 36 and 1/3 of Directors. Meeting to consider the petition must be called no earlier than 20 days and no later than 30 days after petition has been filed. 2/3rds vote required for removal.
These decisions require two (2) important considerations:
- The focus of the Association is the real estate industry, not the Association itself. The Association is a vehicle by which real estate licensees may address important real estate industry issues as a group. The Directors should set direction for the Association on issues/matters.
- All decisions must ultimately be made with consideration to moving the Association closer to its Vision… “REALTOR® …THE BEST PREPARED REAL ESTATE PRACTITIONER WITH THE HIGHEST STANDARDS.”
BOARD OF DIRECTORS Responsibilities/Authority
Specific AAR Policy Citations for Board of Directors
BOARD OF DIRECTORS
POLICY BD.1 – SOLICITATIONS AND DONATIONS
All solicitations for donations and funding of non-AAR projects must be approved by the Executive Committee or Board of Directors. Any requested funds must be accompanied by budget when submitted.
POLICY BD.4 – STANDARD FORMS
The Executive Committee or Board of Directors shall approve all form content and format, new or revised, prior to printing. Prior to substantive revision of any existing form being printed and sold, the revised form shall be circulated for comment from experts in the field, all local Boards, and any appropriate Institutes, Societies or Councils.
POLICY BD.5 – VOTING
Vote counts for officer and National Director elections shall not be given verbally; however, exact counts will be retained by AAR for thirty (30) days following the date of the election for review upon request by any AAR member.
POLICY M.5 – ALCOHOLIC BEVERAGES/WEAPONS
The Association will not provide alcoholic beverages in the AAR Suite or room at State meetings and National meetings. Alcohol will be served only at supervised cash bar or limited “host” drink functions. Further, no person shall bring any firearm or other weapon, or any other article or instrument that could reasonably be deemed dangerous or harmful, into any meeting of the Association.
POLICY M.12 – CONFLICT OF INTEREST POLICY
Members of AAR’s decision making bodies, including, but not limited to, the Executive Committee, Board of Directors, KRA’s, workgroups and other committees (hereinafter “Committee/Director Members”) should not use their position with the association to further their private interests. Committee/Director Members should avoid placing themselves in situations where their personal interests may conflict with the interests of the association and should at all times avoid the appearance of conflict of interest. Association duties should be performed in good faith and for the benefit of the association
Committee/Director Members will be considered to have a conflict of interest on an issue when:
- the issue involves a business providing products or services to AAR in which the Committee/Director Member or a member of the Committee/Director Member’s immediate family is a principal, partner or corporate officer.
- the issue is one in which that Committee/Director Member or a member of the Committee/Director Member’s immediate family has a financial interest involving money, employment, investments, credit or contractual rights.
Committee/Director Members with a conflict of interest must immediately disclose their interest at the outset of any discussions by a decision making body pertaining to the issue. Such Committee/Director Members may not participate in the discussion relating to that issue other than to respond to questions asked of them by other Committee/Director Members of the body. Committee/Director Members with a conflict of interest may not vote on any issue in which they have a conflict of interest, and should not be present when the vote on the issue is taken.
POLICY M.13 – HARASSMENT
The Association fully supports the rights of all its members and employees to work in an environment free from harassment. Harassment means any verbal or physical conduct including threatening or obscene language, unwelcome sexual advances, stalking, actions including strikes, shoves, kicks or other similar physical contacts, or threats to do the same, or any other with the purpose or effect.